Administrative Executive

Position Mission

The Administrative Executive provides high-level administrative and strategic support to the Chief Executive Officer (CEO). This role requires discretion, judgment, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Executive will serve as a trusted partner, ensuring the CEO’s time and attention are focused on the most critical matters.

Key Responsibilities

• Executive Support: Serve as the CEO’s right hand in project management, track progress, set timelines, and follow up with contributors to ensure deadlines are met.
• Manage the CEO’s calendar, schedule meetings, coordinate travel, manage expenses and prepare briefing materials.
• Information Management: Draft, review, and edit correspondence, presentations, and reports; ensure accuracy and professionalism.
• Meeting Preparation: Organize meetings, leadership team sessions, and external engagements, including agendas, materials, and follow-ups.
• Project Coordination: Support execution of strategic initiatives by tracking progress, deadlines, and deliverables. Maintain and update spreadsheets, and other tracking tools with detailed records of interactions.
• Stakeholder Management: Act as a liaison between the CEO and internal teams, clients, partners, and external stakeholders. Assists with market research to identify decision-makers and schedule meetings with leadership.
• Confidential Support: Handle sensitive information with discretion and maintain strict confidentiality.
• Operational Efficiency: Identify opportunities to streamline administrative processes and support overall business effectiveness.
• Perform additional duties as required to support executive and organizational needs.

Qualifications

• Strong planning and time management skills.
• Composure and focus in high-pressure situations.
• Proficiency with modern business software and technology.
• Ability to juggle multiple priorities with accuracy and efficiency.
• Excellent verbal and written communication skills.
• High level of professionalism and discretion.
• Strong interpersonal skills.

Requirements

• Successful completion of background check and drug screening.
• Administrative: 5 years (Preferred).

Reporting

Reports directly to: CEO

Work Environment

Remote / Hybrid (periodic meetings in Miami)

Ability to Commute

Aventura, Florida 33160 (Required)